In the past couple of years the way we work has changed, with many people working remotely and with the introduction of new technology, bookkeeping has evolved. Stacks of paperwork no longer make the cut. Businesses need a way to manage thier finances on the cloud. Selecting digital tools is a big part of making that shift, it can make a huge difference in how efficiently you manage your books.
When deciding on digital bookkeeping software, choosing one that is easy to use makes a huge difference. It shortens the learning curve and allows you or your employees to understand and start taking advantage of the benefits of the platform faste. In your research, make sure the software you choose has a simple layout that is easy to navigate. Software such as LedgerDocs or Quickbooks, are specifically designed to be simple and make bookkeeping accessible even to the newest virtual bookkeepers.
Includes Automation and Integration:
Efficiency is key when it comes to bookkeeping. One big advantange of digital bookkeeping software is that it allows you to automate repetitive tasks, such as data entry, invoice processing and bank reconciliation. Having the integrations with other financial tools can also help you save time and increase your book’s accuracy.
When working online, keeping your sensitive financial data safe is incredibly important. Always be sure to confirm that whatever software you choose has data security and privacy settings built-in to it. A few good features to look out for are:
● Bank-grade encryption
● Secure cloud storage
● Role-based access controls
Ability to Manage Documents:
Financial document management is another important factor to keep in mind when considering which bookkeeping software to use. Every bookkeeper understands how important it is to keep organized and accurate records of all of their receipts, invoices and documents. Having a cloud-based solution for organizing and storing your documents will save you space, time, and money. It will eliminate the need for large file-rooms with decades worth of documentation. It will also allow you to access your files from anywhere at any time.
Allows Collaboration and Communication:
A bookkeeper often has to collaborate with team members, accountants, and clients to get their tasks done. This should be considered when choosing software to work with. Selecting a platform that allows you to communicate and collaborate on documents will speed up your workflow. Look for software with some of the following features:
● Document sharing
● Commenting and notes
● Mentions and notifications
Scalable and Flexible:
The goal of every business is to grow, so scalability and flexibility should always be top of mind. Setting yourself up on a platform will require you to invest some time and effort upfront, so you want to be sure that these platforms serve you for years to come. Look for something that can handle high amounts of transaction records, change as industry requirements change, integrate with your other bookkeeping tools, and have ample storage space.
The right digital bookkeeping software can significantly improve you and your team work process. LedgerDoc is an all inclusive document management solution, built by bookkeepers for bookkeepers, so it includes all the features you will need to to manage your documents efficiently. Book a demo today and learn how LedgerDocs can transform the way you work.